Woolfox Golf & Country Club Members’ Golf Group - Constitution

1 NAME

The name of the Group shall be called Woolfox Golf and Country Club Members Golf Group hereinafter called “The Members Golf Group or MGG”. The Owners and Management of Woolfox Golf and Country Club shall be called “the Club”.

2 AIMS AND OBJECTIVES of the MGG

2.1

The Members Golf Group (MGG) exists to provide its’ members with services for the following but not exclusive reasons:

a) To represent their views and opinions to the Club about all matters relating to Golf including improvements and facilities.

b) To promote the interests of golf at Woolfox and to the wider Golfing Community.

c) To support the Club in the achievement of its objectives in providing a Golf Course and its attendant facilities to a high standard, to attract new members and retain existing members. Members are a key stakeholder in the success of the Club.

d) To provide members with all manner of competitions from monthly stablefords to monthly medals, from internal team games to fixtures with other Golf Clubs. This applies to all members from young to old and across all sections.

2.2 The aims and objectives of the MGG should be consistent with the furthering of equal opportunities for all groups and individuals in Golf and in the Club.

2.3 The MGG and its members through Woolfox shall be affiliated to the England Golf Union.

3 ELECTIONS OF MEMBERS

Membership of the MGG shall be open, and not restricted on the grounds of sex, race or of political, religious, or other opinions, to any person in the area who is prepared to accept and support the objectives of the MGG. All new members will automatically be included within the MGG

3.1 The Honorary Secretary shall send new members a copy of the MGG Constitution.

4 Membership Levy

The annual Membership levy, payable on becoming a new member, and thereafter on the first day of January each year, shall be set by the Management Committee. At present there is no annual levy. This levy would be to offset the costs of running the administration of the MMG. This levy to be agreed at the AGM annually and in accordance with the Treasurer’s recommendation on budgets for the year.

4.1 Members admitted on or after 1st July in each year shall be liable for only 50% of the levy for that year.

5 LIFE MEMBERS

On the recommendation of the Management Committee an ordinary member may be elected a Life Member at any A.G.M. of the MGG, but subject to the approval of the Club and thereafter be entitled to all the privileges of membership without payment of an annual membership subscription or any special payment for such Life Membership. A two-thirds majority of those present and voting shall be necessary for such an election. There shall not be more than two Life members of the Club at any one time.

6 JUNIORS

Members under the age of eighteen and over the age of seven shall be considered Junior members.

6.1 Junior members will not be eligible to vote.

7 MEMBERS BOUND BY CONSTITUTION

In accepting membership, a person agrees to abide by the Constitution of the MMG and the rulings of the MMG.

8 OFFICERS

The Officers of the MGG shall be a President, a Captain, Seniors Captain, an Honorary Secretary, and an Honorary Treasurer, a Ladies Captain. Except for the President, they shall be elected by ballot at the Annual General Meeting. They shall hold office until the next Annual General Meeting and shall be eligible for re-election. The President shall be elected by the Management Committee at the meeting preceding the Annual General Meeting.Any casual vacancy occurring may be filled by the Management Committee.

9 MANAGEMENT COMMITTEE

The general management of the MGG shall be vested in a Management Committee consisting of the Officers of the MGG and up to seven other members elected at the A.G.M. of the Club. They shall be eligible for re-election. Five members of the Management Committee shall be a quorum.

9.1 The Management Committee shall act for the members. Any liabilities incurred by the Management Committee shall fall upon the membership, if they have acted in accordance with the constitution, in honesty and good faith.

9.2 Meetings of the Management Committee shall be convened by the Honorary Secretary and held at least quarterly.

9.3 Every question at a meeting of the Management Committee shall be determined by a majority vote of the members present and voting; every member shall have one vote. In the case of equal votes, the Chair of the meeting shall have the casting vote.

9.4 The interpretation of the MGG Constitution shall be vested in the Management Committee, who shall decide all questions relating to the Club, save those specified in or involving an amendment to the Constitution.

9.5 Nominations (except for the President) for officers and members of the Management Committee shall be sent in writing to the Honorary Secretary not less than fourteen days before the A.G.M. The names of all persons nominated, with the name of the proposer, shall be posted in the Clubhouse/ Notice Board not less than seven days before the A.G.M. Nomination papers shall be invalid unless the consent of the nominee to serve has been obtained.

10 FINANCES

The MGG will be non-profit making. Any surplus income or gains will be applied to further the objectives of the membership and no other purpose except for charitable purposes relating to the Captains’ years.

10.1 The Honorary Treasurer is responsible to MMG for the finances of the Group.

10.2 The annual statement of accounts shall be presented to the members for approval at the AGM. All accounts will need to be approved at AGM and are subject to appropriate examination by an approved person.

10.3 The financial year of the MGG ends on 31st December or as agreed by the Management Committee in exceptional circumstances.

10.4 Proper accounts shall be kept of all sums of money received and paid by the MGG. Methods of working and bookkeeping will recognise the need to apply income and expenditure levels for each sub section of the committee, namely, Members, Seniors and Ladies.

10.5 The funds of the members shall be lodged at a bank or building society in the name of the MGG, and all cheques, drafts etc. drawn on these accounts shall be signed by two of three officers designated for this role by the Management Committee.

11 ANNUAL GENERAL MEETING

The Annual General Meeting of the Club (A.G.M.) shall be held within three months of the last day of the financial year which shall be 31st December when the annual report of the Management Committee and statement of accounts up to the end of the financial year shall be presented.

11.1 Notice of any motion shall be submitted to the Honorary Secretary not less than 21 days before the date of the meeting.

11.2 Not less than 28 days of notice of the date of the A.G.M. shall be given to the members by the Honorary Secretary.

11.3 The dates of general meetings and of Management Committee meetings shall be determined at the previous meeting. In addition, the Chair may call a meeting when he/she considers it necessary or desirable or on the written request of at least four members of the Management Committee.

11.4 All members are entitled to vote at general meetings of the club and have equal voting rights.

11.5 The quorum for the A.G.M. shall be 20 members of the membership who are eligible to vote.

12 EXTRAORDINARY GENERAL MEETING

An Extraordinary General Meeting (E.G.M) shall be called by an application in writing to the Honorary Secretary signed by not less than four members of the Management Committee or ten members of the Club.

12.1 At least seven days’ notice of any such E.G.M. specifying the business to be transacted and the day, place and hour of the meeting shall be sent to every member by letter, email, text message to their addresses in the membership register. The meeting shall be confined to the business so notified.

12.2 The quorum for the E.G.M. shall be 25 members of the membership who are eligible to vote.

13 VOTING PROCEDURE

Each member is entitled to one vote.

13.1 A motion should be carried by a simple majority of those present and voting, except when the motion is a Constitution Amendment which shall require a two-thirds majority.

13.2 The Chair shall have a casting vote in addition to a deliberate vote.

14 RESIGNATIONS

A member may at any time, by giving notice to the Honorary Secretary, resign his/her membership of the MGG, but shall continue to be liable for any annual levy due and unpaid at the time of resignation.

15 DISCIPLINE AND APPEALS

The Management Committee shall have the power to take appropriate disciplinary action against any member and raise concerns with the Club. This may lead to termination of membership of the Club after being found guilty of any conduct deemed to be to the detriment of the Club

15.1 There shall be the right of appeal to an Appeal committee set up by it to act on its behalf, against any decision made by an officer of the Club.

15.2 The appeal should normally be considered within fourteen days of being received by the Honorary Secretary.

16 LOCAL RULES OF THE COURSE

The Management Committee are empowered to make, repeal and amend such rules for local play and control of the course as they from time to time consider necessary for the well-being of the Club in consultation with the Club and in particular with the Club professional.

17 HANDICAPS

Members shall be handicapped in accordance with the handicapping rules of the England Golf Union. The Management Committee have the power to impose such restrictions on the entry to Club competitions as they deem to be necessary. The MMG will run the handicapping system on behalf of the Club.

18 RULES OF GOLF

The rules of the game of golf as adopted from time to time by the Royal and Ancient Club of St. Andrews, except in so far as they be modified by the local Constitution of the Club, shall be played.

19 DISSOLUTION PROCEDURE

The MGG may be wound up on a resolution of the members, passed by a two-thirds majority at a special meeting convened for that purpose upon the request of ten members of the Club. At least fourteen days’ notice of the meeting shall be given to all members.

19.1 After passing the resolution to wind up the Club the members shall appoint a representative committee which shall be empowered:

  1. To discharge all the MGG’s debts and liabilities.
  2. To distribute any grants received by the Club according to the donors’ wishes.
  3. To distribute any remaining assets, after payment of creditors, including cash and investments in hand to another C.A.S.C. (Community Amateur Sports Club) within the scheme or a registered charit

20 REVIEW OF THE CONSTITUTION

The Constitution shall be reviewed on an annual basis

20.1 Amendments to the Constitution shall only be agreed at Annual General Meetings or at an Extraordinary General Meeting convened for that purpose.

20.2 Additions to or alterations of the Constitution shall be submitted to the Honorary Secretary not less than twenty-one days before the date of the A.G.M., or with a request for a special meeting of Club members. No resolution involving an amendment to the Constitution may be proposed from the floor of the meeting.

20.3 In the event of a proposal for amending the Constitution being submitted, the Honorary Secretary shall inform the membership of the proposed motion not less than seven days before the A.G.M.

20.4 Any alteration to the Constitution shall require a two-thirds majority of the members present and voting.

20.5 In the event of any question or matter arising which is not provided for in the Constitution, such questions or matters shall be dealt with by the Management Committee, whose decision shall be final.  Updated January 2023.